1. HOW TO BOOK
To reserve your place on one of the tours, you should complete the Booking Form and send it, together with a non-refundable deposit of £200 per person per trip to our bank account.
2. PAYMENT
The prices quoted in this websites are for payment by cash, cheque, money order or credit charge (the latter subject to surcharge). The balance of the tour price is payable to South Asian Holidays Group 60 days prior to departure.. Prices are quoted in Pound Sterling (unless otherwise specified) and all payments must be made in Pound Sterling.
3. AMENDMENTS/TRANSFERS AMENDMENTS
If you wish to make amendments to your tour arrangements, you must notify South Asian Holidays Group in writing. Each amendment to your tour arrangements will incur a £50 administration fee. All administration fees must be paid before departure.
4. TRANSFERS
If you wish to transfer from one tour to another, you must notify South Asian Holidays Group in writing. Once South Asian Holidays Group receives your notice the transfer will take effect subject to the following. Transfers may only be made to another tour to commence within 6 months of your original departure date and the following transfer charges will apply:
• If your notice is received more than 60 days prior to your original departure date, a £100 transfer fee will apply. In addition, any increase in airfares or operational services will be payable by you: or
• If your notice is received within 60 days prior to your original departure date, 50% of your original tour price will be forfeited provided your notice is received at least 30 days prior to your original date, otherwise 100% of your tour price will be forfeited. For tour arrangements or transfer from one tour to another is subject to availability and the agreement in writing of South Asian Holidays Group.
5. CANCELLATIONS (EXCLUDING ANTARCTIC AND ARTIC TOURS)
If you wish to cancel your tour, you must notify South Asian Holidays Group in writing. Once South Asian Holidays Group receives your notice, cancellation will take effect subject to the following:
• if cancellation takes place more than 45 days prior to your departure date, your full deposit will be refund:
• if cancellation takes place between 45 and 30 days prior to your departure date, 50% of the tour price will be forfeited:
6. HEALTH AND FITNESS REQUIREMENTS
Participants must be in good health and physical condition and are strongly advised to follow our pre-departure fitness training recommendations, where necessary. On receipt of your Booking Form, South Asian Holidays Group will send you a medical questionnaire to be completed by you or your doctor and returned to us as proof that you are fit enough to participate in the tour. This must be returned to South Asian Holidays Group at least 45days prior to departure. If you suffer from severe muscular, chest, heart or bronchial disorders, or if you are a severe asthmatic, or have high blood pressure, you are strongly advised against participating. Tours take place in remote areas where there is little or no access to normal medical services or hospital facilities for serious problems. Where necessary, evacuation can be prolonged, difficult and expensive. Medical and evacuation expenses will be the responsibility of the participant. South Asian Holidays Group reserves the right in its absolute discretion to refuse a participant the right to participate in a tour on medical or fitness grounds.
7. MEDICAL DISCLOSURE
You declare and warrant that
• you are in good health and mental and physical fitness at the time of booking this tour;
• you have disclosed to South Asian Holidays Group every matter concerning your health and mental and physical fitness of which you are aware, or ought reasonably be expected to know, that is relevant to South Asian Holidays Group’s decision to permit you to go on the adventure tour.
• immediately upon any adverse change in your health or fitness that may be likely to affect South Asian Holidays Group decision to accept the risk of permitting you to go on the adventure tour, you will notify South Asian Holidays Group in writing of any such adverse change. You acknowledge that the obligation to disclose under this condition continues from the time of booking the tour through to departure and extends for the duration of the tour. If you fail to comply with the duty of disclosure in this condition and if South Asian Holidays Group would not have permitted you to undertake the tour, or continue participation of the tour, had you made full disclosure under this condition, South Asian Holidays Group will not be liable, except to the minimum extent required by law, for personal injury, death or property damage or loss incurred by you.
8. TOUR LEADERS
• In this clause, ‘nominated tour leader’ includes both the nominated tour leader and any other nominated person given at any time the task of leading or supervising any aspect of the tour.
• Our Tour Leaders take their responsibilities seriously and if for any reason a tour leader believes, in his or her absolute discretion, that you should not participate in the tour, before your departure, even if you pass your medical, he/she may exclude you from the tour. In this event, but subject to clause 5, you will be offered the option of taking another tour considered suitable for you or a full refund. If for any reason during a tour the tour leader considers you should not participate further he/she may direct you not to continue and you must follow the tour leader's instructions. In this case you will not be entitled to any refund. Travel insurance may compensate you depending on the circumstances.
• South Asian Holidays Group reserves the right to change, at any time, the nominated tour leader of any tour. If that happens, South Asian Holidays Group will try to ensure that the alternative tour leader has expertise commensurate with that of the nominated tour leader. Any such change by South Asian Holidays Group will not give rise to any right on your part to cancel the tour or claim any expenses, loss or damage which may be suffered.
9. CANCELLATION DUE TO TOUR BOOKING NUMBERS
South Asian Holidays Group reserves the right to cancel any tour prior to departure in the event that there are too few people booked on a tour in which case you will be given a full refund of the tour price paid by you. You will not be entitled to claim any additional amounts or seek any compensation for any injury, loss, expenses or damage (either direct or consequential) or for any loss of time or inconvenience which may result from such cancellation (including but not limited to visa, passport and vaccination charges, or departure, gear purchases, airport and airline taxes).
10. ROUTE CHANGES, POSTPONEMENT, CANCELLATION OR DELAY
South Asian Holidays Group reserves the right to:
• change the date of departure or conclusion of the tour, or
• modify any aspect of the tour, or
• cancel or modify any routes within the tour or objectives set out in the itinerary, or
• substitute different or equivalent routes within the tour in place of cancelled or modified routes, or
• postpone, cancel or delay (either in relation to the departure or arrival times or the duration of the tour) any such aspect of the tour if, in the absolute discretion of South Asian Holidays Group, it is necessary to do so due to inclement weather, snow or icy conditions or conditions that are otherwise likely to be hazardous or dangerous or due to any other adverse or threatening conditions whether political or military or terrorist or otherwise or if, in the absolute discretion of South Asian Holidays Group, there is a likelihood of any such event occurring which may impact upon the safety of the participants, or if an act or omission of a third party prevents the tour or the aspect of the tour being undertaken in accordance with your booking. In the event of any change, modification, cancellation postponement or delay under this condition, you acknowledges that you will have no right of refund of the tour price (whether in whole or in part) and no right to claim compensation for any injury, loss or damage or other additional expenses incurred by virtue of the change, modification, cancellation postponement or delay. South Asian Holidays Group also reserves, in its absolute discretion, the right to cancel any tour due to any government travel warning or advice, or any change in such warning or advice. In this event condition 3 applies in respect of the cancellation or transfer of a tour. Travel insurance may compensate you depending on the circumstances.
11. INSURANCE
Personal travel insurance is not included in the tour price. It is a condition of booking a tour with South Asian Holidays Group, and your responsibility to ensure that you are adequately insured for the full duration of the tour in respect of illness, injury, death, loss of baggage and personal items and cancellation and curtailment.
12. AIRLINE
Any material published by South Asian Holidays Group, the Booking Form and these conditions of contract are not issued on behalf of, and do not commit any airline whose services are used or proposed to be used in the course of the tour. In the event that an airline's proposed travel or fare schedule is amended or cancelled, such amendment or cancellation will not be considered a cancellation of the tour by South Asian Holidays Group.
13. GROUP AIRFARES
The group airfares listed in this brochure are based on a minimum number of participants travelling, conditions as to length of stay and availability of a particular booking category. Before submitting your Booking Form, you are responsible for checking the exact tour price as it may vary depending on the season of departure, flight routing and duration of stay.
14. TOUR PRICES
Package prices are based on ground costs, fuel prices, airfares, exchange rates and assumptions made at the printing of the brochure. South Asian Holidays Group tries its utmost not to increase tour prices (in full or part), however sometimes increases are outside its control. South Asian Holidays Group reserves the right to amend tour prices (or any part) without notice at any time before and including the departure date. Amendments may be necessitated for many reasons including, but not limited to, exchange rate fluctuations, increased fuel costs, airfares, airport charges, increases in ground operator service fees, or the need to engage alternative air or ground operators. Any increase in tour prices must be paid prior to the departure date.
15. EXCLUSIONS FROM TOUR PRICE
The following items are excluded from the tour price:
• personal travel insurance;
• visa, passport and vaccination charges;
• departure, airport and airline taxes
• extra meals, transport costs, accommodation costs, or other expenses not included in the itinerary;
• laundry, postage, personal clothing, medical expenses & items of a personal nature;
• emergency evacuation and/or emergency search charges; and
• tips, onboard beverages and excess baggage charges.
Refer to our tour notes for full details.
16. FORCE MAJEURE
If South Asian Holidays Group is prevented (directly or indirectly) from performing any of its obligations under this agreement by reason of act of God, strikes, trade disputes, fire, breakdowns, interruption of transport, government or political action, acts of war or terrorism, acts or omissions of a third party or for any other cause whatsoever outside South Asian Holidays Group reasonable control, South Asian Holidays Group will be under no liability whatsoever to you and may, at its option, by written notice to you either cancel the tour or take any other action as specified in condition 8.
17. ASSUMPTION OF RISK
You acknowledge that:
• by the very nature of adventure travel and trekking holidays, they are more challenging and demanding with a commensurately higher level of risk compared with conventional holidays; and in the countries and regions in which adventure travel is undertaken, standards of accommodation, transport, health care, hygiene, safety and service provision generally are often not as high as those standards in your country of residence and may require flexibility and patience on your part; and operational control of the tour may be in the hands of a third party and that your right of action in regard to any shortcomings of that third party’s performance is against the third party and not against South Asian Holidays Group; and
• the additional dangers and risks associated with adventure travel may include difficult and dangerous terrain; high altitude; extremes of weather, including sudden and unexpected changes; political instability; remoteness from normal medical services and from communications; and evacuation difficulties in the event of illness or injury; and
• the enjoyment and excitement of adventure travel is derived in part from the inherent dangers and risks associated with adventure travel and that those inherent dangers and risks are a reason why you wish to undertake the adventure tour, and
• you have submitted your booking for the tour after giving due consideration of relevant travel information including, without limitation, any relevant information or advice given by the governments of the British Foreign Office and that it is your responsibility to acquaint yourself that information or advice, for the above reasons you therefore accept the inherent and increased dangers and risks associated with the proposed adventure tour and the accompanying risk of injury, death or property damage or loss.
18. DISCLAIMER
You accept that:
• South Asian Holidays Group acts as a booking agent for third-party tour operators and accepts no liability for the acts or omissions of those third-party tour operators; and
• South Asian Holidays Group will not be liable for any breach of any law by any person with whom you travel on the tour; and
• you may not rely on any representations concerning the tour made by South Asian Holidays Group which are not contained in these conditions.
19. RELEASE AND WAIVER OF LIABILITY
In consideration of South Asian Holidays Group accepting your booking application and in consideration of you being permitted by South Asian Holidays Group to join the tour:
• you release South Asian Holidays Group and its officers, employees, agents, licensees, guides and other representatives and the land management authorities in the countries in which the tour is conducted (each of whom are collectively referred to as ‘‘South Asian Holidays Group and its employees’’) from all cost, liability, loss or damage incurred or suffered by you directly or indirectly during the course of the tour and resulting from your personal injury, illness or death or damage to or loss of your property unless caused by the willful negligence or wrongful act of South Asian Holidays Group and its employees; and
• you waive any claims you have, or may at any time have, against South Asian Holidays Group and its employees and you agree, by accepting the additional inherent dangers and risks associated with the tour, not to make any claim against or seek any compensation from South Asian Holidays Group and its employees in respect of any personal injury, illness or death suffered by you or damage to or loss of property sustained by you as a result of your participation in the tour. To the extent permitted by law, section 74 of the Trade Practices Act 1974 does not apply to this contract.
NOTE: The change to your rights, as set out in this form, does not apply if your death or injury is due to gross negligence on the supplier's part. "Gross negligence" is defined in the in the Fair Trading
(Recreational Services) Regulations 2004.
20. JURISDICTION
This agreement and the rights and obligations of the parties will be construed and take effect in accordance with and be governed by the laws of United Kingdom.
South Asian Holidays
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